Short Answer

Yes. In North Carolina, you can order a certified copy of the recorded deed from the Register of Deeds in the county where the property is located. You typically just need the book and page or instrument number (or the property address and names) and a small fee. A certified copy is an official copy that courts accept without extra proof, which is useful if you later file a partition action.

Understanding the Problem

You co-own North Carolina real estate and want to show your siblings proof of your ownership on the deed. The question is simple: how do you get a certified copy of the recorded deed so you can share official proof of your name and ownership interest?

Apply the Law

In North Carolina, land records are public and maintained by the Register of Deeds for each county. Anyone can request plain or certified copies of recorded instruments. A certified copy bears the Register’s certification and is treated as an official copy. In court, certified copies of public records are generally self-authenticating, meaning no extra witness is required to prove they are genuine. If you later seek a partition, certified deed copies are routinely attached to show cotenancy.

Key Requirements

• Identify the deed: Provide the book and page or instrument number; if you don’t know it, staff can often find it using names and the property address or parcel ID.
• Request certification: Ask specifically for a “certified copy” from the county Register of Deeds where the land sits.
• Pay required fees: Expect per-page copy fees and a certification fee; online, mail, and counter service options vary by county.
• Use the correct county: Always request from the Register of Deeds in the county where the property is located.
• Know what a deed shows: The deed proves a recorded conveyance; it does not guarantee current title if later deeds or liens exist.

What the Statutes Say

• North Carolina Gen. Stat. § 47-18 (Recording of deeds) – Deeds are recorded in the county land records to protect interests in real property.
• North Carolina R. Evid. 902 (Self-authentication) – Certified copies of public records are admissible without additional foundational testimony.

Analysis

Apply the Rule to the Facts: Because the property is in North Carolina and co-owned, you can request a certified copy of the deed from the county Register of Deeds where the land is located. If you have the book/page or instrument number, you’ll receive it faster; if not, the office can usually locate it by owner name and address. The certified copy will show your name as a grantee on the recorded deed, which you can share with your siblings or attach to a future partition filing.

Process & Timing

1. Who files: Any interested person (including a co-owner). Where: Register of Deeds in the North Carolina county where the property is located. What: Request a certified copy of the recorded deed (provide book/page or instrument number, or owner names and property address). When: Anytime; many offices offer same-day counter service and online or mail requests.
2. Processing: In-person requests are often fulfilled immediately; online or mail orders typically take a few business days, depending on county volume and mailing time.
3. Final step: Receive the certified copy (paper with certification seal/stamp). Keep it for your records, share with your siblings, or attach it to a partition petition if you file one with the Clerk of Superior Court.

Exceptions & Pitfalls

• Requesting from the wrong office: Copies come from the Register of Deeds, not the Clerk of Superior Court.
• Wrong county: Ask only the county where the property sits; multi-county parcels may require checking more than one county.
• Insufficient details: Without book/page or instrument number, searching can take longer; bring names, address, and parcel ID if possible.
• Uncertified printouts: Plain copies are fine for reference, but use certified copies for court or formal disputes.
• Deed limits: A deed shows a recorded transfer at that time; it may not reflect later transfers or liens. For a full picture, consider a title search.

Talk to a Partition Action Attorney

If you’re dealing with co-owned property and need to use your deed in a potential partition or negotiation, our firm has experienced attorneys who can help you understand your options and timelines. Call us today at [919-341-7055].

Disclaimer: This article provides general information about North Carolina law based on the single question stated above. It is not legal advice for your specific situation and does not create an attorney-client relationship. Laws, procedures, and local practice can change and may vary by county. If you have a deadline, act promptly and speak with a licensed North Carolina attorney.