What happens if we only have copies of the original will and not the signed original? – North Carolina

Short Answer

In North Carolina, the Clerk of Superior Court usually expects the signed original will for probate. If the original cannot be found, a copy may still be admitted, but only after a separate “lost will” type showing that the will was properly signed, what it said, that it was lost or destroyed (not revoked), and that a diligent search was made. If the will was last known to be in the decedent’s possession and it is missing at death, the court can presume the decedent revoked it unless that presumption is rebutted.

Understanding the Problem

In North Carolina probate, the key question is: can a will be probated when the signed original cannot be located, and only a photocopy or scanned copy exists? This issue usually comes up when a family member believes a valid will exists, but someone cannot find the original after the death, or someone else produces a different “later” will. The decision point is whether the Clerk of Superior Court can treat the copy as the decedent’s will, or whether the estate will proceed as if there is no will unless additional proof is presented.

Apply the Law

North Carolina allows probate of a will only after the Clerk of Superior Court is satisfied the document offered is the decedent’s valid last will. When the signed original is missing, the person trying to probate the copy (the “propounder”) generally must prove, with strong evidence, that the will was properly executed, what it said, and why the original is unavailable. A major complication is a presumption that a missing will was revoked if it was last known to be in the decedent’s possession and cannot be found at death. The main forum is the Estates Division of the Clerk of Superior Court in the county where the decedent lived at death.

Key Requirements

Proper execution: Proof that the original will was signed and witnessed in the way North Carolina requires for that type of will (often shown through witness testimony or affidavits, or other competent evidence if witnesses are unavailable).
Contents of the will: Proof of what the missing original said (a copy is helpful evidence, but testimony can also be used in some situations).
Loss (not revocation) plus diligent search: Proof the original was lost or destroyed and not intentionally revoked by the decedent, along with proof of a good-faith search in the places the will would most likely be found.

What the Statutes Say

N.C. Gen. Stat. § 98-4 (Copy of lost will may be probated) – In limited “lost records” situations, a preserved copy of a will may be admitted to probate under the rules for proving wills.
N.C. Gen. Stat. § 98-5 (Copy of lost will as evidence; letters to issue) – Addresses use of a probated copy as evidence and issuance of letters after a copy is admitted in that context.

Analysis

Apply the Rule to the Facts: The facts describe a missing original will, a relative occupying the decedent’s home, and a purported later will that appears forged. If only a copy of the earlier will exists, the person relying on that earlier will typically must prove the earlier will’s proper signing and its contents, and also explain why the signed original cannot be found after a diligent search. If the earlier will was last known to be kept by the decedent and it is missing now, the Clerk can presume it was revoked, so evidence suggesting it was lost, destroyed, or withheld by someone else can become central.

Process & Timing

Who files: The executor named in the copy, or another interested person (such as a beneficiary) if the executor does not act. Where: The Estates Division of the Clerk of Superior Court in the North Carolina county where the decedent was domiciled. What: A probate filing asking the clerk to admit the will, plus a verified petition or sworn materials addressing the missing-original issue and attaching the copy. When: As soon as possible after death, especially if someone is controlling property or presenting a different will.
Proving the copy: The clerk typically requires evidence on execution (often through subscribing witness affidavits or testimony), evidence of the will’s contents (the copy helps), and evidence of a diligent search and the circumstances of the loss.
If there is a competing “later” will: The clerk may initially accept a will for probate, but an interested person can challenge it through the proper will-contest procedure (often called a caveat) and request that the dispute be resolved through the court process rather than informally in the estate file. For more on the general concept, see how a caveat proceeding works.

Exceptions & Pitfalls

The “revoked because it’s missing” presumption: If the original was last in the decedent’s possession and cannot be found at death, the clerk can presume the decedent destroyed it to revoke it. Overcoming that presumption usually requires concrete facts (for example, evidence the will was kept somewhere others had access to, evidence of theft, fire/flood loss, or other circumstances inconsistent with revocation).
Not documenting the search: A vague statement that “it can’t be found” is often not enough. A detailed, good-faith search record (where it was looked for, who looked, and what was checked) can matter.
Execution proof problems: If the will is not self-proving and the witnesses cannot be located, the propounder may need alternative competent evidence to establish due execution. See also how to prove a will is valid when witnesses cannot be found.
Mixing up “copy of a signed will” vs. “unsigned draft”: A photocopy of a signed will is very different from an unsigned draft or attorney notes. The closer the copy is to the executed version (including signatures, dates, and witness lines), the easier it is to prove contents and execution.
Occupancy and control of the home: A missing original will combined with someone refusing to leave the decedent’s home can create practical pressure. Probate filings and, when appropriate, separate court actions may be needed to establish authority and protect estate property.

Conclusion

In North Carolina, a missing signed original will does not automatically end the case, but it does raise a major proof problem. A copy can sometimes be admitted if the propounder proves proper execution, the will’s contents, a diligent search, and that the original was lost or destroyed without the decedent’s intent to revoke it (especially if the original was last in the decedent’s possession). The next step is to file the appropriate probate paperwork with the Clerk of Superior Court in the decedent’s county and be prepared to present sworn proof addressing the missing-original issue.

Talk to a Probate Attorney

If you’re dealing with a missing original will and a family dispute over which document controls the estate, our firm has experienced attorneys who can help you understand your options and timelines. Call us today at [CONTACT NUMBER].

Disclaimer: This article provides general information about North Carolina law based on the single question stated above. It is not legal advice for your specific situation and does not create an attorney-client relationship. Laws, procedures, and local practice can change and may vary by county. If you have a deadline, act promptly and speak with a licensed North Carolina attorney.