How do I extend the inventory deadline and properly inventory assets in North Carolina probate?

Detailed Answer

When you serve as a personal representative in a North Carolina probate case, you must file an inventory of the estate’s assets within three months of your appointment. North Carolina General Statutes require this timeline in G.S. 28A-13-3. If you miss that deadline, you risk monetary penalties and possible removal.

To extend the deadline, file a written motion with the clerk of superior court before the original inventory due date. Under G.S. 28A-13-14, the clerk may grant an extension for cause shown. Cause can include pending appraisals, complex asset valuation, missing records or delayed information from third parties. Your motion should explain why you need more time, what steps you have taken so far and when you expect to complete the inventory.

Once the clerk grants extra time, you must proceed immediately to gather and list every asset belonging to the estate, including:

• Real estate—describe each parcel and obtain a recent appraisal or use the county tax value;
• Bank, brokerage and investment accounts—include account numbers, institution names and balances;
• Personal property—list vehicles, jewelry, furniture, collectibles and their fair market value;
• Business interests—note percentage ownership, recent tax returns and business valuations;
• Debts owed to the decedent—attach copies of promissory notes or invoices;
• Life insurance and retirement benefits—identify policy numbers, beneficiaries and cash values.

Prepare your inventory on the standard form approved by the Administrative Office of the Courts. Fill in each section completely. Sign and notarize your inventory before filing. If values change materially before closing, file a supplemental inventory.

Key Steps and Checklist

• Confirm your appointment date and initial 90-day deadline under G.S. 28A-13-3.
• Review estate records and identify assets quickly.
• File a motion for extension under G.S. 28A-13-14 before the 90-day mark.
• Explain the reasons for delay and provide an estimated completion date.
• Gather appraisals, statements and documentation for each asset type.
• Use the official inventory form; list assets with descriptions and values.
• Notarize your signature and file the inventory or supplemental inventory with the clerk.
• Stay in communication with the clerk’s office to confirm acceptance.

Accurate and timely inventory protects you from personal liability. It also gives heirs and creditors confidence in the probate process. When you need guidance on extending deadlines or valuing complex assets, work with attorneys who understand North Carolina probate procedures.

At Pierce Law Group, our attorneys have extensive experience administering estates throughout North Carolina. We guide personal representatives through every step, from filing motions for extensions to completing detailed inventories. If you need help, contact us for a consultation. Email intake@piercelaw.com or call us at (919) 341-7055.