Detailed Answer
1. Preventing Duplicate Probate Filings
In North Carolina, you must file the probate petition in the clerk of superior court’s office where the decedent lived at death. See N.C.G.S. § 28A-6-1. Filing in more than one county leads to duplicate proceedings, additional fees, and possible delays. To avoid this, follow these steps:
- Confirm the decedent’s primary residence at death.
- Contact the clerk’s office in that county to verify no petition has already been filed.
- File one petition for administration or probate of will. The clerk will assign a case number and docket entry.
2. Submitting a Notarized Inventory
After appointment, the personal representative must file an inventory of the estate assets within 90 days. N.C.G.S. § 28A-14-3(b) requires this deadline. The inventory must:
- List all real and personal property owned by the decedent at death.
- Be signed and sworn by the personal representative before a notary public.
- Accurately state the date of valuation (usually the date of death).
Clerk’s offices often provide standard inventory forms. Use those forms, or draft your own that meets the requirements in N.C.G.S. § 28A-14-2. Attach copies of deeds, titles, account statements, and appraisals where needed.
3. Increasing the Bond Amount
North Carolina may require a bond to protect estate creditors and beneficiaries. The clerk sets the original bond amount under N.C.G.S. § 28A-7-1. If you discover additional assets or face higher risks, you can ask the court to increase the bond:
- Prepare a written motion explaining why the current bond is insufficient. Include values of newly discovered assets.
- File the motion with the clerk of superior court under N.C.G.S. § 28A-7-2.
- Serve notice on heirs, beneficiaries, and creditors.
- Attend the hearing. The judge will review evidence and may order an increased bond.
Key Steps to Handle Your Probate Filing, Inventory, and Bond
- Identify the correct county for probate and confirm no prior filings.
- Prepare and file one petition for administration or probate of will.
- Gather complete asset information for the inventory and notarize it before filing within 90 days.
- Review initial bond amount. File a timely motion to increase if estate value changes.
- Serve required parties and attend court hearings as needed.
Need Help with Your Probate Matter?
Pierce Law Group has experienced attorneys guiding families through every step of North Carolina probate. We’ll help you avoid duplicate filings, file a proper notarized inventory, and secure the right bond for your estate. Contact us today at intake@piercelaw.com or call (919) 341-7055 to schedule a consultation.
